Administrative Assistant

Global Services | Japan, 東京都東京都

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Responsibilities:

 

·       Office administration (sending, receiving and distributing mail, handling phone calls, dealing with landlord issues, space planning, supplies for the office, etc).

·       Sales administration (provide support to the Country Manager and the broader team).

·       Marketing administration (provide local marketing support for translation of materials, campaigns, events, etc).

·       Finance administration (support the transition to a local “”KK” entity, managing petty cash, deal with local purchase orders and invoices, tax withholding, year-end tax, liaise with the US finance team).

·       HR administration (health and safety, employee health-checks, benefits administration, the local handbook, liaise with the HR Director).

 

Requirements

  • Proven experience as an Administrative assistant,Office manager, or Front office manager 
  • Knowledge of office administrator responsibilities, systems and procedures
  • IT Proficiency in Google Applications (Calendars, Mail etc)
  • Hands on experience with office machines
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills;Able to speak English.
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
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